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Office 2007 FAQs
What are the system requirements for Office 2007?
How can I view a file created using Office 2007?
Where are the menu, toolbars and many of the other dialog boxes located?
How do I find functions/commands on the Ribbon?
How do I change the default Save format?
Can I change the default line and paragraph spacing to that of Word 2003?
How do I switch between open documents?
Will the shortcuts that I have been using in my previous version of Office work in Office 2007?
Can I export a file to Portable Document Format (PDF) in Office 2007?
Are other languages available in Word 2007?
What are the system requirements for Office 2007
- Processor: 500MHz or higher
- Operating System: Windows XP with Service Pack 2 or Windows Server 2003 with Service Pack 1 or later operating systems.
- Memory (RAM): 256 MB or higher
- Hard drive space: 1.5 GB
- Monitor: 1024x768 or higher resolution
NOTE: Hard disk space is dependent on whether installed from a download or from CD and based on the selected configuration; custom installation choices may require more or less hard disk space; a complete installation will require more hard disk space.
How can I view a file created using Office 2007?
Presently files that are created and saved using Microsoft Office 2007 cannot be viewed by older versions of Microsoft's Office suite because of how the newer version saves these documents.
The following window will appeared while trying to open a Word document:
This will open a web browser and take you to the Microsoft web site to download the converter package. Instructions for installation are at the site. Once installed, you can open Office 2007 files with older versions of the program.
Where are the menus, toolbars and many of the other dialog boxes located?
The traditional menus and toolbars have been replaced by the Ribbon a panel that houses the command buttons and icons which are organized into a set of tabs. Each application has a different set of tabs which describes the functionality that the application offers.
How do I find functions/commands on the Ribbon?
The Ribbon is designed to help you quickly find the commands that you need to complete a task. Commands are organized in logical groups, which are collected together under tabs. Each tab relates to a type of activity, such as writing or laying out a page. To reduce clutter, some tabs are shown only when needed. The following Ribbon tabs are typically displayed in Word.
- Home - has the common formatting commands, styles, bullets, and copy/paste.
- Insert - all items that can be inserted into the file, such as pictures, clip art, pages, and text boxes. Page Layout contains margin , orientation, and spacing properties.
- Page Layout - margins, orientation, and spacing properties can be set
- References - the most common items needed when generating a professional paper, including footnotes, citations, table of contents, and index.
- Mailings - items needed for a mail merge. Review contains spell check, thesaurus, and track changes.
- View - view options for the document and is the location of the Switch Windows command to move between files open in that application.
How do I save files created in an earlier version?
Office 2007 users can open any version of Word, Excel, and PowerPoint. In order for Office 2003 and earlier users to open an Office 2007 file, one of two things must occur:
- Office 2007 users must save the file in the 97-2003 formats
- Office 2003 and earlier users must have installed the Microsoft Office Compatibility Pack that allows them to Open Office 2007 files that have not been specially saved
To save a file:
click on the Office Button in the upper left hand corner of the window and select Save As to save the file in a format that is compatible with an earlier version of Office, select the option for using the 97-2003 file format. This process is similar in Word, Excel, and PowerPoint. With Access database files, a separate copy of the file will be created instead.
How do I change the default Save format?
You can change the default Save format by clicking on the Office Button in the upper left hand corner of the window and at the bottom of the dialog box, click on the appropriate application Options button (i.e.: Word Options). Click on Save located in the left hand column and under Save documents, click on the down arrow after Save files in this format: and from the drop down menu select the appropriate application format.
Can I change the default line and paragraph spacing to that of Word 2003?
Yes. The default line spacing in Word 2007 is 1.15 to provide better readability. To change the default line and paragraph spacing in Word 2007 to Word 2003:
- Open Word 2007
- click on the Home tab
- click Change Styles in the Styles group
- select Word 2003 to change the default formatting for your document
- to the style set as the default style set in Word 2007, click Change Styles in the Styles group
- click Set as Default
How do I print?
To print a file, click on the Office Button in the upper left hand corner of the window and select Print.
How do I switch between open documents?
To switch between open documents, click on the View tab on the Ribbon and select Switch Windows.
Will the shortcut keys that I have been using in my previous version of Office work in Office 2007?
Yes, the shortcuts keys will work in Office 2007.
Can I export a file to Portable Document Format (PDF) in Office 2007?
To save or export a file to PDF you must first install the Save as PDF add-in for the Office 2007 system. To download and install the and add-in visit the 2007 Microsoft Office Add-in: Microsoft Save as PDF site and download and install the add-in . After installing the add-in follow the instructions on the Microsoft site for saving the file as a PDF.
Are other languages available in Word 2007?
To make the languages that you want to use for editing available in Word, follow these steps?
- Click the Start button in the lower left hand corner
- Click All Programs
- Click on Microsoft Office and select Microsoft Office Tools
- Click on Microsoft Office 2003 Language Settings
- Click on the Enabled Languages tab
- In the Available Languages list, click the languages that you want to add and click Add
- The languages that you add are displayed in the Enabled Languages list
- Click OK
- If you are running any Office programs, you will receive the
following message:
- To use the new language settings, you must quit and restart all open Office applications.
- Shut down and restart open Office applications now?
- Click Yes.
- The new language settings are enabled the next time you start Word.
