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Organizing your e-mail
Organize Your Messages Using Folders
The system provides five default folders which appear in the left-hand side of the E-mail Center that you can use to organize your e-mail messages as follows:
- Inbox: Contains all new messages that you receive.
- Drafts: Contains all unsent messages that you are still composing.
- Sent: Contains a copy of each message that you compose and send.
- Deleted: Contains all messages deleted from your Inbox.
- Search Results: Contains the results of your last e-mail message search.
Since the messages in the INBOX folder have an expiration date of 180 days it is a good idea to create your own folders and move important mail into them for future reference. This is especially important for individuals who use the Pipeline Mail interface instead of MS Outlook.
Creating Your Own Folders
You can create as many additional folders as you need. For example, you could create two new folders called “course related” and “personal” to organize your mail as follows:
- Click the Add option located above the folder view.
- Type Course Related in the Enter New Folder Name field.
- Click on
as the Folder Location. - Click OK to create the folder
- Type Personal as the name of your second folder.
- Click Ok to create the folder.
- Click Done to close the Add procedure.
You should now see the following list of folders:
You must select
as
the folder location to create folders for messages you will want to keep
until you decide when they should be deleted.
Move Messages
After you create folders or rename folders to meet your needs, you can move messages among them as necessary. By default, all new messages route through your InBox or into folders for which you have set up filters. To move messages:
- Select the folder that contains the message.
- From the display list, select the message or messages (you can move multiple messages) by clicking in the box in front of the message(s).
- A red arrow (
)
indicates that the message is selected.
- Click the Move icon located on the E-mail Center navigation bar.
- From the folder view, highlight the destination folder where you want to move the message. The color of the destination folder changes to alert you that it has been selected.
- Click OK. Your message(s) is moved to the destination folder. To view the message(s), click the destination folder.
Note: You cannot move messages from the Sent or Drafts folder.
Rename/Delete Folders
The system allows you to create additional folders to meet your needs. You may find that you need to rename or delete some of the folders that you create. To do so, use the following procedure:
- To rename or delete a folder, click the Edit or Delete
options
located
above the folder view.
- Depending on your choice, either the Delete Folders or Edit Folders window opens.
- To delete the folder using the Delete Folders window, select the folder you want to delete from the folder view, click OK. Your folder is deleted.
Note: If you have not selected a
folder, the system prompts you to select a folder. You can delete
only the folders that you have created. The system folders (Inbox,
Drafts, Sent, Deleted, and Search Results) cannot be removed.
- To rename a selected folder using the Edit Folders window, select the folder that you want to rename from the folder view. The name of the selected folder appears in the Edit Folder name box. Type a new name for the folder and click OK. Your folder is renamed.
- When finished, click Done.
