Creating Departmental or Organizational Web Pages

Before You Start

Discuss the information that you want to provide on the web site within your department/organization. Your department head should be involved in the plans to develop a web page.

Talk to the Web Site Manager, Jim Kirby, to outline the information that you want to provide and any concerns or questions you may have.

Read the campus policies related to the web site including the World Wide Web Site Policy, and Web Publishing Guidelines, and refer back to them as you develop your web pages.

Your department head must designate an information provider (IP) who is a faculty or staff member within your department who will develop and coordinate departmental content on the web. The Information Provider’s Agreement details the responsibilities of the IP. You must complete the form and send it to Information Technology in Warwick.

The IP needs to be familiar the with Front Page web authoring tool to be able to edit web documents. Check into training sessions offered by Information Technology, the Front Page Tutorials, or try getting a good book on web page design.

Developing the Page

Once the department/organization has named an IP and the IP has had a brief preliminary training session regarding procedures for publishing to the CCRI web site, the Web Site Manager will create a Front Page web on the test server where the IP can develop and test departmental web pages.

The departmental web will contain page templates that include the CCRI style elements. The IP should utilize these templates for page content. To use the template:

Open the template file in Front Page.
From the file menu, choose Save As.
Enter a name for the new document, including the .shtml extension and click Save.
Either start typing the new document content in the template format or use the "INSERT/File..." menu to insert text and/or images from another document like an existing Word document.

The IP uses FrontPage to develop web documents.

To test the links and path names, these documents must be previewed on the web, with the Internet Explorer web browser. The easiest way to do this is to, while still in FrontPage, select, "File/Preview in Browser/Internet Explorer" from the FrontPage menu.

Once the pages or site has been developed and reviewed on the test web by the IP's department or organization, and are ready to be published to the live CCRI web site, the IP sends email to the Web Site Manager. The Web Site Manager then reviews the pages/site for compliance with the web publishing guidelines and provides the IP feedback, if necessary.

When the pages/site is in compliance, the web site manager publishes it/them to the production (live) web server. The pages/site is then accessible to the world via the URL http://www.ccri.edu/webname, where webname is the name of the departmental web.

The Web Site Manager determines if the new pages should be linked to from the CCRI index pages, e.g. For Students, College Directory, College Depts., etc.

Ongoing Maintenance

The IP maintains web content in the departmental web in a timely fashion and reviews all changes made to pages by viewing them on the live site after they are published.

The IP e-mails the Web Site Manager with a specific list of files that have been changed and the Web Site Manager publishes these files to the production web server.

The IP should notify Public Relations & Publications at pr@ccri.edu about significant new content that may be considered as features on the college's home page.