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Electronic Editing using Word XP
If your students submit their documents as e-mail attachments or uploaded files in Pipeline or WebCT, you can open them in Word and insert comments and/or make changes easily and quickly. You can then e-mail the document back to the student and they will see the suggestions, comments and changes you have made. The student can accept or reject the changes you have made. (Note that the student must have Word on their computer to see the revisions.)
If the assignment is one that entails several revisions, you may save versions of the document so that you can see the progress that has been made since the original and even compare different versions.
Beginning Revisions
Once you have opened the document in Word you need to turn on the revisions feature:
Select Tools - Track Changes from the menu or double-click the
indicator in the status bar
Edit the document—your revisions will be highlighted.
To Stop Tracking Revisions:
Select Tools ® Track Changes from the menu and the function will be toggled off.
Accepting and/or Rejecting Revisions
Select Tools - Track Changes from the menu.
Click the
Next Change button to move through the revisions in your document.
Click either the
Accept Change button or the
Reject Change button on the Reviewing toolbar or right-click the revision and select the desired action from the shortcut menu.
Using Comments
To Insert a Comment:
Place the insertion point where you want to insert the comment
Click the
Insert Comment button on the Reviewing toolbar or select Insert - Comment from the menu.
To Hide or Display Comments in a Document:
Click the
Show button on the Reviewing toolbar
Select Comments.
To Edit a Comment:
Click in the comment balloon
Edit the text as needed.
To Delete a Comment:
Right-click the comment balloon
Select Delete from the shortcut menu.
Saving Versions of a Document
Word allows you to save several different copies, or revisions, of a document in the same file.
To Save a Document Version:
Select File - Versions from the menu
Click Save Now
Enter a name for the version
Click OK.
To Open a Version:
Select File -> Versions from the menu,
Select the version you want to open
Click OK.
Comparing Documents
Comparing document is similar to working with revisions. You can compare a revised document with the original to see what changes have been made to it.
To Compare Two Documents:
Open the first document you want to compare,
Select Tools - Track Changes - Compare Documents from the menu,
Select the document you want to compare with the open document,
Click OK.
Word compares the two documents, and the differences appear as revisions.
Password Protecting a Document
You can password protect a document so that users must enter a password to open and/or modify the document.
Select Tools - Options from the menu
Click the Security tab.
Type a password in either the Password to open or Password to modify text box
Click OK.
To Remove Password Protection from a Document:
Repeat the above steps, only delete the password from either the Password to open or Password to modify text box, and click OK.
