Backup Procedures

NOW: Please back up all of the data files that reside on your old computer so that you can eventually move them to your new machine. You can do this by copying the data files (e.g. documents, spreadsheets, presentations) that you have on the hard drive of your old machine to floppy diskettes or to zip disks (if you have a zip drive in your machine). If you have been using mostly Microsoft Office applications like Word, Excel, PowerPoint, Access or FrontPage, your data files should be in a folder on your hard drive (C: ) called My Documents.

You should also take an inventory of any special applications that you have installed on your computer. These must be re-installed on your new computer using the manufacturer’s installation media. All of this must be accomplished before the new machine is installed as your old computer will be removed from your area once the new one is up and running.

On the morning of the installation: make certain to backup your Outlook or Eudora folder (whichever one you have and use) and Internet Explorer or Netscape bookmark files so that you get the most current version of each.

Outlook:

If you are using Outlook 98 and 2000, you would also export your Calendar, Contacts, Inbox, and Sent Items as files.

On the File menu, choose Import/Export and then click Next.

Select Export to a file and click Next.

Choose Personal Folders (*.pst) and be sure to click in the box to Include subfolders and click Next.

Click on Browse just below and to the right of Save exported file as: and select the floppy or zip disk drive to which you will save the files.

Under Options, be sure that "Replace duplicates with items exported" is checked off and then click Finish.

Outlook Express:

If you are using Outlook Express, you need to export items from within Outlook Express including:

Messages. You can export messages in one or more of your folder

Address Book. You can export your address book from Outlook Express so that it can be used in other Microsoft mail programs, such as Outlook.

To export messages:

On the Tools menu, click Options.

On the Maintenance tab, click Store Folder.

Select the folder locatin, and the press CTRL + C to copy the location

Click Cancel, and then click Cancel again to close the dialog box.

Click Start (in the lower left hand corner), and then click Run.

In the Open box, press CTRL + V to paste and then click OK

Click on Edit from the menu bar, click Select All

Click on Edit from the menu bar, click Copy and then close the window

From the Desktop, click on My Computer and double click on the disk drive you wish to save the files

Click on Edit from the menu bar, click Paste

Close the window.

Export an address book

On the File menu, point to Export, and then click Address Book.

Click Text File (Comma Separated Values), and click Export.

Click Browse.

Click on the down arrow after the "Save in:" box and select the disk drive you wish to save the file to

Enter a file name in the "File name:" box, click Save

Click Next

Click to select the check boxes for the fields that you want to export, and then click Finish

Click OK and then click Close.

Eudora:

Eudora usually resides in a folder on your hard disk.

From the Desktop, double click on My Computer

Double click on C: drive

Locate the Eudora folder and double click to open it

Newer versions of Eudora may be located C:\Program Files\Qualcomm\Eudora

Select the following files:
in.mbx, in.toc, out.mbx, out.toc, nndbase.txt and nndbase.toc(nickname files), personal folders, and any files you may have in the Attach folder that you wish to save.

If you are unsure about which Eudora files to backup, you can backup the entire Eudora directory by simply dragging the folder from your C: drive to your zip drive or click once on the email folder, select Edit-Copy from your menu bar. Then click on the zip drive and choose Edit-Paste.

Internet Explorer:

If you use Internet Explorer, you will want to save your Favorites. To do this, open Internet Explorer. Click on File-Import and Export. This will start a Wizard. Choose Next. Click on Export Favorites-Next. Select the first folder you wish to save. Choose Export to a file or address: and click on Browse. Select a bookmark file and choose Save. Click on Next. Click Finish. Repeat for any specialized folders you may have set up for your Favorite bookmarks.

Netscape:

If you are using Netscape, you may wish to copy over your bookmark file. To do this, click on Start select Programs then Windows Explorer. Double-click on C:, Program Files-Netscape. Choose Communicator-Users. You should see the bookmark.htm file listed. Click once on the file and choose Edit-Copy from the menu bar. Double-click on the A: drive and select Edit-Paste from the menu bar.

Once the installation is completed: you will need to move your data files back onto your new computer. You can also begin to reinstall any special programs that you have. For complete instructions on backing up and restoring your files please visit the Information Technology Help Desk web page.

If you need further assistance please call the Information Technology Help Desk at extension 1112. We will be happy to help you.